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    VoxDenta Ambient Listening Documentation

    Comprehensive guide to using VoxDenta's intelligent scribe for healthcare professionals.

    Introduction

    VoxDenta is an intelligent assistant designed for healthcare professionals. It streamlines clinical workflows through ambient listening and automated clinical note generation.

    ReACT Methodology

    ReACT (Real-time Assisted Clinical Talk) is VoxDenta's core methodology that integrates natural, purposeful conversations with AI-powered clinical assistance. This approach improves compliance, accuracy, patient communication, and operational efficiency.

    Key Benefits:

    • • Enhanced clinical efficiency and accuracy
    • • Improved patient education and satisfaction
    • • Stronger compliance and reduced risk
    • • Efficient data management

    Core Components:

    • • Real-time conversation analysis
    • • Automated clinical note generation
    • • Compliance verification

    Quickstart Guide

    VoxDenta can be set up and used in minutes. Follow these steps to get started:

    Mobile Setup

    1. Sign up for an account on the VoxDenta portal
    2. Navigate to app.voxdenta.com on your mobile browser
    3. Sign in using your account credentials
    4. Enable microphone permissions when prompted
    5. Start a new session by tapping the microphone icon

    Mobile setup is ideal for initial testing, as most smartphones have excellent built-in microphone and audio processing capabilities. If you're using your Patient Management Software on your own device, you can copy and paste transcribed notes via Bluetooth seamlessly when signed in to Apple devices on both ends.

    Desktop Setup

    1. Sign up for an account on the VoxDenta portal (if you haven't already)
    2. Navigate to app.voxdenta.com in your browser
    3. Sign in using your account credentials
    4. Enable microphone permissions when prompted
    5. Start a new session by clicking the microphone icon

    Your computer's default microphone is generally sufficient, but you may want to experiment with different options for optimal results. Podcaster microphones perform exceptionally well, as do built-in MacBook microphones.

    Using VoxDenta During Sessions

    • Speak naturally during your patient interaction.
    • VoxDenta will actively listen and transcribe relevant clinical information in the background.
    • Review transcribed notes at any time during the session on your screen.

    After Your Session

    When you've finished with a patient:

    1. End your session by clicking the "End" button
      End session button interface
    2. Review and edit your clinical notes manually if required
    3. Copy the finalized notes into your Patient Management Software
    4. Start a new session for your next patient

    Hardware Requirements

    Supported Devices

    VoxDenta runs in any modern web browser with microphone access. You can use:

    • Desktop or laptop — Any computer with a browser and microphone
    • Android tablets — Mini tablets recommended for portability
    • iPad — Any generation works well
    • Smartphones — Android phones and iPhones

    💡 Recommendation: Mini tablets offer the best balance of portability and screen size for clinical use.

    Microphone Options

    • Built-in microphones:Work well on most modern laptops, desktops, tablets, and phones
    • Phone microphones:Perform very well for mobile usage
    • Professional microphones:Podcast-quality microphones provide excellent results but are not required
    • Lapel microphones:Provide good clarity in noisy environments

    Device Setup & App Installation

    VoxDenta works as a Progressive Web App (PWA), meaning you can install it directly on your device for an app-like experience without going through app stores.

    Recommended Devices

    We recommend the following devices for optimal performance:

    • Xiaomi Redmi SE – Excellent value with reliable microphone
    • Samsung Galaxy A11+ – Great battery life and display
    • iPad (any generation) – Premium experience with excellent audio

    Besides having an internet connection, microphone, and long battery life, the application is not very demanding and works well on most modern devices.

    Session Duration

    VoxDenta supports recording sessions up to 3 hours in length. This is suitable for most clinical appointments and procedures.

    If you need longer session support, please contact us to discuss your requirements.

    Android Installation (Chrome – Recommended)

    Google Chrome uses "WebAPK" technology, allowing VoxDenta to integrate deeply with your system—appearing in your app drawer and settings just like a native app.

    Installation Steps

    1. Open Google Chrome and navigate to VoxDenta
    2. Tap the three-dot menu ⋮ in the top-right corner
    3. Look for Install app or Add to Home screen
    4. Confirm by tapping Install or Add

    Note: If the site is a fully qualified PWA, it will usually say "Install app." If it's just a shortcut, it will say "Add to Home screen."

    Android Installation (Samsung Internet)

    Samsung Internet is an alternative browser that also supports PWA installation, though with slightly different system integration.

    Method 1: Address Bar Icon

    1. Open Samsung Internet and navigate to VoxDenta
    2. Look for a + icon or download arrow in the address bar
    3. Tap the icon and select Home screen

    Method 2: Menu Option

    1. Tap the hamburger menu ≡ in the bottom-right corner
    2. Select Add page to → Home screen

    Chrome vs Samsung Internet Comparison

    FeatureChrome (WebAPK)Samsung Internet
    App DrawerYesHome screen only
    System SettingsListed under AppsBrowser shortcut
    DeX ModeStandalone windowMay stack with browser tabs

    iOS/iPad Installation (Safari)

    On iPhone and iPad, Safari is the only browser that supports full PWA installation with all features enabled.

    Installation Steps

    1. Open Safari and navigate to VoxDenta
    2. Tap the Share button (square with arrow pointing up)
    3. Scroll down and tap Add to Home Screen
    4. Customize the name if desired, then tap Add

    The app will appear on your Home Screen with the VoxDenta icon and launch in full-screen mode without Safari's browser interface.

    Tablet Configuration

    For optimal performance during patient consultations, configure your device to prevent the screen from locking and ensure your browser isn't restricted by battery saving features.

    Android: Keep Screen Always On

    Prevent the screen from turning off during consultations using one of these methods:

    Option 1: Extend Screen Timeout

    1. Open Settings
    2. Navigate to Display
    3. Tap Screen timeout
    4. Select the maximum duration available (usually 30 minutes)

    Option 2: Stay Awake While Charging (Recommended)

    1. Open Settings
    2. Navigate to System → Developer options
    3. Enable Stay awake
    4. Keep your tablet plugged in during sessions

    Note: If you don't see Developer options, go to Settings → About tablet → tap "Build number" 7 times to enable it.

    iOS/iPadOS: Keep Screen Always On

    Configure your iPhone or iPad to prevent auto-lock during recording sessions:

    Disable Auto-Lock

    1. Open Settings
    2. Navigate to Display & Brightness
    3. Tap Auto-Lock
    4. Select Never

    Disable Low Power Mode

    1. Open Settings
    2. Navigate to Battery
    3. Ensure Low Power Mode is turned off

    Low Power Mode can reduce background activity and may affect recording reliability.

    Optional: Guided Access for Dedicated Use

    1. Open Settings → Accessibility → Guided Access
    2. Enable Guided Access
    3. In VoxDenta, triple-click the side button to start Guided Access

    Guided Access locks the device to VoxDenta, preventing accidental app switching.

    Android: Disable Battery Restrictions for Chrome

    Android may put Chrome to sleep to save battery, which can interrupt recordings. Disable these restrictions:

    Remove Battery Optimization

    1. Open Settings
    2. Navigate to Apps (or Apps & notifications)
    3. Find and tap Chrome
    4. Tap Battery
    5. Select Unrestricted or Don't optimize

    Disable Adaptive Battery for Chrome

    1. Open Settings
    2. Navigate to Battery
    3. Tap Adaptive preferences or Adaptive battery
    4. If Chrome appears in the list, toggle it off

    iOS/iPadOS: Safari Configuration

    Configure Safari to ensure uninterrupted recording sessions:

    Enable Background App Refresh

    1. Open Settings
    2. Navigate to General → Background App Refresh
    3. Ensure it's enabled for Safari

    Disable Content Blockers (if issues occur)

    1. Open Settings → Safari
    2. Tap Extensions
    3. Disable any content blockers that may interfere with recording

    Verify Microphone Permissions

    Ensure your browser has permission to access the microphone:

    Android (Chrome)

    1. Open Settings → Apps → Chrome
    2. Tap Permissions
    3. Ensure Microphone is set to Allow

    iOS/iPadOS (Safari)

    1. Open Settings → Safari
    2. Scroll to Settings for Websites
    3. Tap Microphone and set to Allow

    Additional Recommendations

    • •Enable Do Not Disturb mode during consultations to prevent notifications from interrupting recordings
    • •Keep your device plugged in during sessions when possible to ensure consistent performance
    • •Close other apps before starting a session to free up memory and processing power
    • •Ensure your browser is updated to the latest version for best compatibility
    • •Ensure Chrome is set as the default browser and is updated to the latest version

    Ambient Listening

    Ambient Listening is one of VoxDenta's core features that transforms how healthcare professionals document patient encounters.

    Live Audio Visualization:

    ON AIR
    VoxDenta Clinical Assistant

    Clinical Notes

    VoxDenta's Clinical Notes feature automatically generates comprehensive documentation from your patient consultations as the session unfolds.

    Editing Notes

    VoxDenta provides a straightforward editing view that lets you refine your clinical notes after the session using natural language prompts you type into the editor.

    Troubleshooting

    This section provides solutions to common challenges you might encounter when using VoxDenta.